NOTICE is hereby given that the 2020 Annual General Meeting (AGM) of the China-Luxembourg Chamber of Commerce A.S.B.L. (CHINALUX) will be held on 10th June 2020 (Wednesday) at 5:00pm, at the professional address of the Chairperson. We welcome members to share their views in advance of the meeting (see “Voting” below) and to join the meeting by live stream.

Covid-19 and participation in the AGM

Given the current circumstances resulting from the Covid-19 crisis, a certain number of travel restrictions and recommendations have been issued by several authorities, including in Luxembourg. In order to comply with such restrictions and recommendations, considering the risks associated with physical proximity in the context of Covid-19 and in accordance with the Luxembourg grand ducal regulation of 20 March 2020 introducing measures concerning the holding of meetings in companies and in other legal entities, the Board of Directors of CHINALUX has decided that the AGM will be held without physical attendance of participants and that shareholders wishing to vote at the AGM shall appoint the sole proxy holder appointed by the Board of Directors of CHINALUX.

AGM AGENDA

1. President’s Welcome.
2. Appointment of the Chairman, the Secretary and the Scrutineer of the Meeting.
3. Presentation of the Activity Report.
4. Presentation of the Treasurer’s Report.
5. Presentation of the Honorary Auditor’s Report for the Social Year 2019.
6. Approval of the Annual Accounts of the Chamber for the Social Year 2019.
7. Discharge of the Honorary Auditors for the Social Year 2019.
8. Approval of the Budget of the Chamber for the Social Year 2020.
9. Appointment of the Honorary Auditors for the Social Year 2020.
10. Approval of Membership Fees.
11.Approval of co-optations of directors since the last General Meeting.
12. Discharge of the Executive Board Directors for the Social Year 2019.
13. Other Matters.

Supporting Documents:
ANNEX 1: Activity Report 2019
ANNEX 2: Treasurer’s Report 2019
ANNEX 3: Audited 2019 Annual Accounts

Download AGM Agenda and Annexes

Full Schedule

5:00pm-5:45pm: Presentation of the AGM Agenda
5:45pm-6:30pm: Informal discussion with the CHINALUX board and members

Voting:
Pursuant to the Articles of Association of CHINALUX (art. 19) each Member has the right to one vote at the Meeting and decisions are taken by simple majority of votes of Members present or represented. Representation by Power of Attorney will be possible after submission of the necessary Power of Attorney document signed by both the Principal and the Proxy.

Please complete and sign the Power of Attorney and send to the sole proxy holder appointed by the Board of Directors of CHINALUX, Ms. King Zhujun XIE (or any other member of the Steering Committee in her absence), by email to CHINALUX office team at info@china-lux.lu, by close of business on 5th June 2020 (Friday).

Download Power of Attorney form (Corporate member)
Download Power of Attorney form (Individual member)

RSVP:
If you wish to participate in the AGM by watching the live stream and joining the informal discussions, we would be grateful if you could inform the Executive Board of your participation by clicking on registration link sent by email to members directly by close of business 5th June 2020 at the latest for organisational reasons, after which you will receive the dial-in details. If you did not receive the email, please contact info@china-lux.lu to receive the registration link. 

Thank you in advance for your attendance.

Kindest regards,
Zhujun XIE
President China-Luxembourg Chamber of Commerce A.S.B.L.
Registered office at 7, rue Alcide Gasperi – R.C.S. F9609